School Site Visit Checklist

Touring a potential school building is exciting, but it is easy to get swept up in the possibilities and miss critical details. This checklist helps you evaluate a building systematically so you walk away with the information you need to make a confident decision. Bring this list on every tour and take photos of anything that raises questions. Print it or use the interactive version inside SchoolStack Space.

Exterior & Approach

First impressions and exterior condition of the property.

• Overall curb appeal and signage visibility
• Parking lot condition, capacity, and parent drop-off/pick-up flow
• Sidewalks and walkways in good condition, ADA-compliant
• Exterior walls, roof, and foundation visually sound
• Outdoor play space available or nearby park within walking distance
• Fencing and security around outdoor areas
• Site drainage and grading (no standing water)

Interior Condition

Physical condition of the interior spaces.

• Flooring condition (no cracks, trip hazards, water damage)
• Walls and ceilings in good condition (no stains, cracks, mold)
• Windows functional, sealed, and provide natural light
• Interior doors operational with appropriate hardware
• Adequate lighting throughout (classrooms, hallways, restrooms)
• No unusual odors (mold, gas, chemicals)
• No signs of pest infestation

Safety & Fire Systems

Life safety systems and emergency preparedness.

• Fire alarm system present and appears functional
• Sprinkler system present and coverage appears adequate
• Fire extinguishers present and inspection tags current
• Illuminated exit signs at all required locations
• Emergency exits clear and accessible (minimum 2)
• Panic hardware on exit doors
• Emergency lighting present in corridors and exits

HVAC & Mechanical

Heating, cooling, ventilation, and mechanical systems.

• HVAC system type identified (central, split, rooftop units)
• HVAC system age and maintenance history requested
• Temperature comfortable and consistent throughout
• Adequate ventilation and fresh air in all occupied spaces
• Water heater present and adequate for restrooms/kitchen
• Electrical panel accessible, labeled, and adequate amperage
• No visible plumbing leaks or water damage

Layout & Accessibility

Space layout suitability and ADA compliance.

• Sufficient rooms for planned classroom count
• Classroom sizes adequate for intended class sizes
• Office/admin space available
• Restroom count and condition adequate
• ADA-accessible entrance present
• At least one ADA-compliant restroom
• Hallway widths adequate for student traffic
• Space for multipurpose/cafeteria use identified

What to bring on your site visit

Come prepared with these items to make the most of every tour:

• This checklist (printed or on your phone)
• Phone or camera for photos and video
• Tape measure or laser distance measurer
• A copy of your space plan showing square footage needs by room type
• Questions about zoning, previous tenants, and building history
• A colleague or board member for a second perspective

After the tour, write up your notes within 24 hours while details are fresh. Rate the property on a consistent scale so you can compare sites objectively.